How to Create Areas and Communities in mr.alfred PMS

📌 Why Areas and Communities Matter

Areas and communities allow you to categorize properties by location within the PMS for better organization, easier reporting, and automated building communication.

• Areas → Reference neighborhoods within a given city.

• Communities → Reference the building or tower a property belongs to.

These classifications are useful for:

• Organizing properties for quick search and reporting.

• Matching OTA location data for better listing accuracy.

• Storing building contact details for automated alerts.

💡 In some countries, holiday home operators must report all guests to building security. Adding accurate building contact details here ensures the Alerts module can send this information automatically.

🛠️ Where to Create Areas and Communities

You can add new Areas and Communities in two ways:

1. Directly from their submodules:

   • Properties → Areas

   • Properties  → Communities

2. From the Property Creation page:

   • When creating a new property, click +NEW next to the Area or Community dropdown to add one instantly.

🗺️ Step 1 — Creating a New Area

1. Go to Properties → Areas.

2. Click Add Area.

3. Fill in:

   • Area Name (e.g., “Downtown Dubai”).

   • City → Select from the dropdown list.

4. Click Save.

✅ Areas must be created before they can be assigned to Communities.

🏢 Step 2 — Creating a New Community

1. Go to Properties → Communities.

2. Click Add Community.

3. Fill in:

   • Community Name (e.g., “Marina Residences Tower 2”).

   • Area → Select an existing Area from the dropdown.

   • Contact Details (optional, but recommended) → Add building management or security contact information.

4. Click Save.

✏️ Editing or Deleting

• Edit (pencil icon) → Update names, linked areas, or contact details.

• Delete (trash icon) → Remove only if no properties are linked.

Note: RMS column is only relevant to clients who are under a RMS subscription package.

📌 Best Practices

• Keep naming consistent with your OTA listings for easy mapping.

• Use Areas for broader neighborhood zones.

• Use Communities for specific buildings or towers.

• Always add contact details for communities where guest reporting is required.

🖇 Related Resources

• Adding a Property in mr.alfred PMS

• Setting Up Alerts